Constitution

 

 

 

 

 

Bromsgrove & District Amateur Radio Club.

 

Constitution

 

Ratified at the EGM held on 24th June 2016.

 

 

  1. Name

The Society shall be known as the Bromsgrove & District Amateur Radio Club.

 

  1. Aims

The aims of the Society shall be to further the interests of its members in all aspects of amateur radio and directly associated activities.

 

  1. Membership

Membership shall be open, subject to the discretion of the Committee, to all persons interested in the aims of the Society.

 

All members shall abide by the constitution of the Society. The Committee shall have power to expel any member whose conduct, in the opinion of at least three-quarters of the full Committee, renders that person unfit to be a member of the Society. No Member shall be expelled without first having been given an opportunity to appear before the Committee

 

           

  • Full members. Full members must hold the permission of any competent authority to install and operate an amateur radio station.

(b) Honorary members. Honorary Life Membership may be granted to any person, who, in the opinion of the Committee, has rendered outstanding service to the Society, either directly or indirectly. Such membership shall carry the rights of full membership but shall be free from subscriptions.

(c) Guests. Members may invite guests to meetings. No visitor may attend more than three meetings in each year.

(d) Instruction. All candidates under instruction on courses at the club, must be club members.

(e) Guest Operators. Any non-members operating at the club shack, in club events or using club equipment, do so at their own risk, and are not covered by club insurance.

 

 

 

  1. Subscriptions

(a) The annual subscriptions for membership shall be set by the Committee and ratified at the AGM.

(b) Family membership is £10 per year more than the standard membership

(c) Junior membership is £10 per year. Junior membership will be defined as someone in full time education.

(d) All subscriptions shall be due and payable at the beginning of the financial year. Members in arrears have no voting rights.

(e) The financial year shall run from 1 May to 31 April.

(f) A member shall have deemed to have resigned from the Society, if, by the last Friday in June, the subscription has not been paid.

(g) The Committee shall have the power to waive or reduce subscriptions in special circumstances for a period not exceeding 3 years at a time.

(h) All members must sign in at a meeting, and pay the meeting fee.

 

 

 

 

 

 

 

  1. Finance

All money received by the Society shall be promptly deposited in the Society’s bank account. Withdrawals require the signature of the Society’s Treasurer and one other nominated officer of the Society.

A limit of £50 can be spent without full committee approval. This is for instances that money needs to be spent before being approved by the committee. This expenditure to be agreed by either the chairman, vice chairman or treasurer in advance and then retrospectively approved and minuted at the next committee meeting. In all cases, appropriate receipts must be supplied. This figure to be reviewed annually at the AGM.

 

 

 

 

  1. Membership of the Society’s

Committee

The Society’s affairs shall be administered by a Committee elected at the Annual General Meeting to individual Offices. The Committee, in whom the Society’s property shall be vested, shall consist of:

 

(a) A Chairman who will preside at all meetings at which he is present. No member may hold this position for more than two consecutive years. He may be re-elected after a break of one year.

(b) A Vice-Chairman who will act as chairman in the absence of the Chairman.

(c) A Secretary who will be responsible for:

(i) keeping the minutes of all meetings of the Society.

(ii) ensuring that all correspondence is correctly handled.

(iii) maintaining a master roll of members and honorary members.

(iv) maintaining a register of Society equipment.

(d) A Treasurer, who will be responsible for:

(i) keeping the Society’s accounts.

(ii) advising the Committee on all financial matters.

(iii) preparing the accounts for audit and presenting them at the AGM.

  1. e) Four Ordinary Committee Members.
  2. f) Not more than two co-opted members who have full voting powers, and not more than two who are not permitted to vote.

 

 

  1. Committee standing orders

(a) The quorum for the Committee shall be five. In the absence of a quorum, business may be dealt with but any decisions taken only become valid after ratification at the next meeting at which a quorum exists.

(b) Committee meetings may be called by the Chairman, the Secretary or any voting member of the committee.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  1. Annual General Meeting

(a) The Annual General Meeting shall normally be held on the first Friday day of May each year

(14). At least 21 days’ notice shall be given to each member in writing.

(b) The quorum for the meeting shall be ten.

(c) The agenda for the meeting shall be:

(i) Apologies for absence

(ii) Minutes of the previous AGM

(iii) Chairman’s report

(iv) Secretary’s report

(v) Treasurer’s report

(vi) Election of the new Committee

(vii) Election of auditors

(viii) Other business

(d) Items (i) to (v) shall be chaired by the out-going Chairman, item (vi) by an acting Chairman who is not standing for election to office, and the remaining business by the newly elected Chairman.

(e) Nominations for Committee members will only be valid if confirmed by the nominee at the meeting or previously in writing.

(f) Items to be raised by members under other business must be notified to the Secretary not less than 21 days before the AGM.

 

  1. Extraordinary General Meeting

(a) Extraordinary General Meetings may be called by the Committee or not less than ten members of the Society, the date of the meeting being the earliest convenient as decided by the Committee. At least 28 days’ notice in writing must be given to the Secretary, who in turn shall give members at least 14 days’ notice in writing of the agenda. No other business may be transacted at the EGM.

(b) The quorum for the EGM shall be twelve or half of the Full members of the club.

 

  1. Amendments to the constitution

The constitution may be amended only at an EGM called for that purpose.

 

  1. Winding up of the Society

(a) The decision to wind up the Society may be taken only at an EGM.

(b) The funds of the Society shall, after the sale of all assets and the payment of all outstanding debts, be disposed of as directed by members at the final EGM.